TOWN OF FARMERVILLE

REQUEST FOR QUALIFICATION STATEMENTS
FOR ENGINEERING SERVICES

Town of Farmerville is seeking assistance for engineering related to the Louisiana Office of Community Development LCDBG Make A Difference funding for FY 2026-2027. The type of project involved requires planning improvements to playground and park structures on Town property. Work may include, but not be limited to, plans, specifications, and related work. Should the application be successful, the selected firm will also provide construction related services.

OBJECTIVE

Town of Farmerville is seeking an experienced engineer with the best work plan and proven experience to accomplish it. As per procurement guidelines from LCDBG, a proposal, bid or other type of offer cannot be accepted from a potential contractor that provided any assistance or guidance in developing, drafting, or preparing this RFQ.

BACKGROUND OF THE ISSUER

The Town of Farmerville, with a population of approximately 3,000 people is located in Union Parish, Louisiana. The nearest metropolitan statistical area [MSA] is Monroe, Louisiana and is approximately 25 miles away.

PROJECT DESCRIPTION

The Town of Farmerville seeks to expand the offerings of Unity Park on existing property to include an all-inclusive playground area, an asphalt walking path, to repurpose an existing concrete pad into a sports court, and to add a covered pavilion. Other needs include expanded asphalt parking and improvement of drainage issues in the existing park area. No acquisition is required.

The proposed schedule for this procurement is detailed below:

• RFQ Solicitation: November 12, 2025
• RFQ Submittal Deadline: December 12, 2025
• Town's Selection: On or around December 12, 2025

SCOPE OF WORK

The tasks to be performed for project this scope of work will include:

• Assist in application package which includes planning, design, plans and specifications, cost estimate, and related work. The service may include preparing narratives, project descriptions, maps, cost estimates, and all necessary documents.
• Basic design services including design of park improvements and construction engineering.
• Submit plans and specifications to the required regulatory permitting agencies.
• Assist with the bidding in accordance with Louisiana State Bid Law, includes publishing notices, conducting the bid opening, issuing all required addenda and recommendation of award.
• Assist the Town in conducting the preconstruction conference.
• On-site supervision of construction and preparing inspection reports.
• Reviewing and approving all contractor requests for payment and submitting approved requests to the governing body.
• Reviewing and approving all contractor request for change orders.
• Providing reproducible plan drawings upon project completion, if requested.
• Conducting substantial completion, final inspection, and project closeout.

CONTRACT AND PAYMENTS

Because the Scope of Work includes several items with uncertain performance requirements, it is the intent of the Town of Farmerville to award a cost reimbursement contract with a completion form statement of work. Pricing will be established on a billable hours basis with payments to be made on a task or partial completion basis. The definitions of these terms can be found on the “Procurement Components” spreadsheet at the OCD-LGA website Forms and Information - Louisiana Division of Administration.

SELECTION CRITERIA

Town of Farmerville will select a firm based on Threshold Requirements and Scoring Criteria. The selected firm must meet the minimum Threshold Requirements detailed below. Respondents that do not meet the Threshold Requirements will be excluded from competition for this service. It is the intention of the Town to make a selection based upon written materials submitted by the proposers and not conduct any oral interviews as part of the selection process.

Threshold Requirements

Respondents must meet the following requirements to be considered for this service. Each item listed below should be presented in the response in such a manner that the Town can easily determine the firm's eligibility:

1. Respondent must have an active Unique Entity ID (SAM), as verified on www.sam.gov.
2. Respondent must state how long the firm has been in business. The Respondent must have a minimum of five (5) years of conducting business in Louisiana.
3. Respondent must have previous experience with parks and recreation projects (2 prior projects minimum, both within the last five years).

Scoring Criteria

After the initial threshold review is complete, the Town will determine all eligible firms and score each submittal based on the factors detailed below. Respondents will be evaluated based on the written materials submitted. All respondents should address in detail the items listed below:

Criteria I - Approach and Methodology

Respondents must provide a work plan to assess the project's feasibility related to the goals and objectives of the program with consideration of the overall LCDBG program requirements. This item must address the performance items identified in the Scope of Work above and project feasibility to determine:

• Construction cost and schedule of each proposed item listed in the project description;
• Permits and environmental regulations that may affect the timing of the proposed activities;
• Proposers should identify the tasks they deem necessary to meet the requirements of this program;
• And may propose any additional items to the scope of work the respondent believes will enhance the projects feasibility and scope.

Total Possible Points = 40

Criteria II - Previous Experience with Similar Projects

Respondent or Respondent's Principals must have a minimum experience of TWO (2) park improvement projects. Projects listed must have been designed or constructed in the past FIVE (5) years. Respondents should provide a list and/or description of similar projects, including client name, type of project, project funding source, and total project cost. After review of the minimum experience required above, respondents will be evaluated based on the following points:

• 2 park improvement projects within the last five years: 0 points (minimum requirement)
• 3–5 park improvement projects: 15 points
• If 2 of the previous projects involve funding from LCDBG: 20 points

Total Possible Points = 20

Criteria III - Capacity to Perform the Work

The assigned score will be based on written material provided from each respondent. Respondent must identify the staff by job title that will be assigned for the Town of Farmerville’s Projects.

Total Possible Points = 20

Criteria IV - Length of Time in Business

Respondents must state how long the firm has been in business. The Respondent must have a minimum of five (5) years of conducting business in Louisiana. After review of the minimum requirement, respondents will be evaluated based on the following points:

• 5 years: 0 points (minimum requirement)
• 6–10 years: 10 points
• 10–20 years: 15 points
• More than 20 years: 20 points

Total Possible Points = 20

Town of Farmerville will determine which firm will be selected that is most advantageous. Unsuccessful firms will be notified as soon as possible.

PRICE/COST

Louisiana State law prohibits using price or cost as a selection factor for design services. Federal procurement regulations prohibit using “percentage of construction costs” contracting, so the Town will establish fair and reasonable compensation for the contractor through negotiation of tasks established in the contract Statement of Work. Offerors must provide cost data with their response to this RFQ. In accordance with procurement guidance; offerors must provide a minimum of the estimated hours per task and the hourly rate of personnel (by job title) performing the task. The cost data will not be used for contractor selection. A format for providing this data can be found at the State’s OCD-LGA website at Forms and Information - Louisiana Division of Administration. Engineering Cost Reasonableness

SUBMITTAL REQUIREMENTS

To be considered for this service, Qualification Statements must be received by the Town of Farmerville prior to 9:00 a.m. on December 12, 2025. Respondents must submit to the Town of Farmerville the information required to assign points for the ranking criteria described above. Respondents must submit three (3) copies of their response to this request.

Questions should be addressed to:
Gay Nell Pepper, Clerk
Town of Farmerville
Telephone: 318-368-9242
Email: gpepper@farmerville.org

Interested firms must submit proposals to the following address by the deadline stated above:

Gay Nell Pepper, Clerk
Town of Farmerville
P.O. Box 427
Farmerville, LA 71241

Please state "QUALIFICATIONS STATEMENT - ENGINEERING SERVICES" on the cover. Town of Farmerville reserves the right to cancel or alter this solicitation. The Town of Farmerville reserves the right to reject any or all proposals, and reserves the right to award multiple contracts to the selected firm as a result of this request. Town of Farmerville is an Equal Opportunity Employer. We encourage all small and minority-owned firms and women's business enterprises to apply.