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March 2024 Regular Meeting

Town of Farmerville Regular Meeting Minutes for March 2024

Town of Farmerville
Regular Meeting
March 11, 2024

The Farmerville Town Council met in regular session at Farmerville Community Center, located at 407 South Main Street, Farmerville, Louisiana, March 11, 2024.  The council members present were Mayor John Crow, Alderman Robert Allen, Caroline Gatson, Ricky Johnikin and Thomas Nation with Kerry Hill being absent.

The roll was called and with a quorum present Mayor Crow called the meeting to order and invocation was offered by Keith Jeselink. 

As state law requires, Deputy Town Clerk, Dee Nyegaard, offered the public the opportunity to voice their opinion on all agenda items at this time. There were no comments.

On motion by Gatson, seconded by Johnikin and unanimously approved to approve the minutes from February 12, 2024 regular meeting.

On motion by Allen, seconded by Nation and unanimously approved to approve the payables from February.

On motion by Gatson, seconded by Johnikin and unanimously approved to accept the monthly revenue and expenditure report for January as presented.

On motion by Allen, seconded by Johnikin and unanimously approved to authorize Mayor to sign Water Contract with Foster Farms.

On motion by Allen, seconded by Nation and unanimously approved a new Liquor License for K & M Coffee, Corks & Camo.

On motion by Allen, seconded by Nation and unanimously approved the Teen Center Project.

On motion by Allen, seconded by Gatson and unanimously approved to adopt Resolution No 06-24 pertaining to the Teen Center.

RESOLUTION NO 06-24
TOWN OF FARMERVILLE, LOUISIANA

A resolution of the Farmerville Town Council agreeing to apply for financial assistance with the United States Department of Agriculture, Rural Development to finance our Farmerville Teen Center.

Be it resolved, that the Farmerville Town Council authorizes Mayor John Crow, and Town Clerk 

Gay Nell Pepper, sign all documents relating to the USDA Rural Development grant.  

PASSED and APPROVED this 11th day of March, 2024

On motion by Gatson, seconded by Johnikin and unanimously approved to adopt a Utility “Act of Nature” Policy.

Policy & Procedure for Utility Bill Adjustments
Due to Act of Nature
Town of Farmerville Utility Bills

This policy pertains to water and sewer adjustments when a leak is the result of acts of nature, including but not limited to frozen pipes, tornado/hurricane damage, and wind damage.  The line break (leak) must have occurred during the time as designated in a Sate of LA Emergency Declaration and/or during conditions that are verifiable through the National Weather Service, Homeland Security, or other official agency.

Criteria:

  1. Evidence of a leak will be verified by consumption records for the location.  
  2. An adjustment will be made to the account if the leak caused consumption to be 50% greater than the average consumption for the previous six months.
  3. Documentation must be provided showing that the leak was repaired.  This documentation may be in the form of receipts for payment to plumbers and/or purchase of supplies typically associated with plumbing repairs.
    If the customer made the repair and a receipt is not available a written, signed statement must be submitted.  The statement must confirm that a leak occurred, name, address and phone number if person who made the repair and the date the repair was completed.  The account holder must sign this statement attesting to its truth and accuracy.
    For rental property, a signed and dated work order and /or signed and dated statement from the landlord will be accepted.
  4. If a customer has an on-going leak, no adjustment can be made.  Leaks not repaired within 30 days may be subject to shut-off until repairs are made.
  5. Accounts will not be half for shut-off if there is an on-going leak.
  6. The previous six-month average consumption will be used to determine the amount of the adjustment.

On motion by Johnikin, seconded by Gatson and unanimously approved to adopt Resolution No 07-24 pertaining to funding application to DEQ for Sewer.

RESOLUTION NO 07-24
TOWN OF FARMERVILLE, LOUISIANA

WHEREAS the Town of Farmerville is in need of Sewer System Rehabilitation Project; and,

WHEREAS loans and/or grants for this project may be available through the Clean Water State Revolving Fund loan program operated by the Louisiana Department of Environmental Quality:

NOW, THEREFORE, BE IT RESOLVED, by the Council of the Town of Farmerville that:

Section 1. The Mayor is hereby authorized to submit a pre-application and application to the Department of Environmental Quality on behalf of the Town of Farmerville for the purpose of placing this project on the Project Priority List for funding through the Clean Water State Revolving Fund loan program; and, 

Section 2.  The Mayor is further authorized to furnish such additional information as may reasonably be requested in connection with the pre-application; and,

Section 3.  The Mayor is hereby designated as the Official Project Representative for the Town of Farmerville for any project that may result from the submission of the pre-application.  

A MOTION TO ADOOPT the above resolution was made by Allen, seconded by Gatson, and resulted in the following vote:

AYES:  Allen, Nation, Johnikin, Gatson
NAYS:
ABSENT:  Hill
ABSTAIN:

There being no further business to come before the council Mayor Crow adjourned this meeting the 11th day of March, 2024.  Upon motion by Gatson, seconded by Johnikin and unanimously approved.

Dee Nyegaard, Deputy Town Clerk
John Crow, Mayor

PHYSICAL ADDRESS

Town of Farmerville
1024 Sterlington Hwy
Farmerville, LA 71241

MAILING ADDRESS

P.O. Box 427
Farmerville, LA 71241-0427

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