News & Events

June 12, 2017 Regular Meeting

TThe Farmerville Town Council met in regular session at Farmerville Town Hall, located at 407 South Main Street, Farmerville, Louisiana...

The Farmerville Town Council met in regular session at Farmerville Town Hall, located at 407 South Main Street, Farmerville, Louisiana, on June 12, 2017. The council members present were Mayor M. Stein Baughman, Jr., Aldermen Jerry Taylor, Caroline Gatson, Ricky Johnikin, and Robert Allen. Alderman Lavelle Maine was absent.

The roll was called and with a quorum present Mayor Baughman called the meeting to order.

At this time Mayor Baughman offered the public the opportunity to voice their opinion on all agenda items.

On motion by Gatson, seconded by Taylor and unanimously approved to approve the minutes from the May 8, 2017, regular meeting.

On motion by Taylor, seconded by Gatson and unanimously approved to approve the payables for May.

On motion by Taylor, seconded by Allen and unanimously approved to select The “Gazette” as our Official Journal for 2017/2018 fiscal year.

On motion by Gatson, seconded by Taylor and unanimously approved to approve the closure of streets in the downtown area for the Watermelon Festival on July 28th and 29th, as requested by the Farmerville Jaycees.

On motion by Allen, seconded by Gatson and unanimously approved to sponsor the parade for the Watermelon at a cost of $1,000.00.

On motion by Allen, seconded by Taylor and unanimously approved to adopt Resolution No 7-17 pertaining to agreement with DOTD.

Resolution No 07-17

WHEREAS, The Town of Farmerville Board of Aldermen agrees to accept ownership of whatever rights the State of Louisiana, through the Department of Transportation and Development (“DOTD” or “Department”), may own, with the exception of any and all mineral rights, in and to the following described property and agrees to accept all future rights, obligations and liabilities, including, but not limited to, all future operation, maintenance, and repairs associated therewith, for its operation and maintenance as a town street, subject to the conditions stated herein below:

The portion of state route LA 828 (known as Ward Chapel Road) from its intersection with state route LA 15 / LA 33 (known as North Main Street) proceeding east approximately 0.62 mile to the Farmerville Town Limits.

Upon satisfaction of Condition III herein below, Bad Eye Road from its intersection with state route LA 15 / LA 33 proceeding westerly approximately 0.30 mile to the northwest property line of the D ’Arbonne Woods Charter School.

The Town of Farmerville Board of Aldermen agrees to accept ownership of whatever rights the Department may own in and to the aforesaid described property at the proper time and under the conditions specified herein below:

CONDITION I: Repairs will not be provided for the portion of state route LA 828 (known as Ward Chapel Road) to be transferred to the Town of Farmerville, and it shall be transferred in its current condition.

CONDITION II: Provide $274,363 in road transfer credit for the portion of state route LA 828 (known as Ward Chapel Road) to be transferred to the Town of Farmerville to be applied to the improvements in Condition III with any remaining balance of the road transfer credit being applied, at DOTD’s sole discretion, towards the Town’s share of funding under a program of the Department affecting the Town.

CONDITION III: DOTD may take into the state highway system, and shall provide repairs to include paving with asphaltic concrete the portion of the local road known as Bad Eye Road as described herein above not to exceed the road transfer credit provided in Condition II herein above. The Town of Farmerville shall be responsible for any and all utility relocation, and agrees to hold DOTD harmless for any and all costs which may arise as a result of any utility relocation or any determination not to relocate a utility installation. If the project cost exceeds the road transfer credit provided in Condition II, the additional funding will be the responsibility of the Town of Farmerville Board of Aldermen.

BE IT RESOLVED, That the Town of Farmerville Board of Aldermen shall accept ownership of whatever rights the Department may own in and to the aforesaid described property as a binding agreement between the Department and the Town of Farmerville Board of Aldermen, provided the Department shall comply with the relevant condition(s) stated herein.

BE IT FURTHER RESOLVED, That the Town of Farmerville Board of Aldermen authorizes the presiding Mayor of the Town of Farmerville to execute a Cooperative Endeavor Agreement between the Department and the Town of Farmerville Board of Aldermen, and any amendments or necessary modifications thereto, memorializing the agreement between the parties relative to the above-stated property transfers.

BE IT FURTHER RESOLVED, That the Town of Farmerville Board of Aldermen authorizes the presiding Mayor of the Town of Farmerville to execute any and all documents necessary to effect the transfer of the aforesaid described property at the proper time.

BE IT FURTHER RESOLVED, That the Town of Farmerville Board of Aldermen hereby represents that it has received approval from a majority of the state legislative delegation from Union Parish of the actions contemplated herein.

On motion by Allen and seconded by Taylor , the above and foregoing resolution was declared duly adopted on this, the 12th day of June , 2017.

On motion by Taylor, seconded by Gatson and unanimously approved to adopt Resolution No 08-17 pertaining to Language Access Plan.

RESOLUTION NO 08-17

POLICY STATEMENT FOR COMMUNICATING INFORMATION

TO PERSONS WITH SENSORY IMPAIRMENTS

WHEREAS, the Town of Farmerville has been afforded the opportunity to participate in the State of Louisiana Community Development Block Grant (CDBG) administered by the Division of Administration; and,

WHEREAS, the CDBG Program requires that all grant recipients adopt by resolution a policy for communicating information to persons with hearing impairments;

NOW, THEREFORE BE IT RESOLVED, that the attached “Policy Statement For Communicating Information to Persons With Sensory Impairments” for the Town of Farmerville dated June 12, 2017 is hereby adopted.

BE IT FURTHER RESOLVED, the Town of Farmerville_ hereby adopts a policy to utilize the Louisiana Hearing Impaired Relay System for communicating with hearing impaired persons. The relay numbers are: Information 1-800-333-0605, TDD Users 1-800-846-5277 and Voice Users 1-800-947-5277.

PASSED, APPROVED AND ADOPTED THIS 12th day of June , 2017.

On motion byAllen, seconded by Taylor and unanimously approved to adopt Resolution No 09-17 pertaining to Residential Antidisplacement and Relocation Assistance Plan.

RESOLUTION NO 09-17

TO ADOPT RESIDENTIAL ANTIDISPLACEMENT

AND RELOCATION ASSISTANCE PLAN

WHEREAS, the Town of Farmerville has received approval of a Louisiana Community Development Block Grant Program for the fiscal year 2017 and

WHEREAS, the LCDBG Program requires that all grant recipients adopt by resolution a Residential Antidisplacement and Relocation Assistance Plan,

THEREFORE BE IT RESOLVED, that the Town of Farmerville hereby adopts the attached Residential Antidisplacement and Relocation Assistance Plan.

THUS DONE this 12th day of June, 2017 in legal session in the Town of Farmerville, Parish of Union and State of Louisiana.

On motion by Taylor, seconded by Gatson and unanimously approved to adopt Resolution No 10-17 pertaining to Grievance Procedure.

RESOLUTION NO 10-17

GRIEVANCE PROCEDURE

BY TOWN OF FARMERVILLE

WHEREAS, the Town of Farmerville has been afforded the opportunity to participate in the State of Louisiana Community Development Block Grant (CDBG) administered by the Division of Administration; and,

WHEREAS, the CDBG Program requires that all grant recipients adopt by resolution an internal grievance procedure providing for prompt and equitable resolution of complaints alleging any action prohibited by the regulation of the U. S. Department of Housing and Urban Development, 24 CFR Part 8, implementing Section 504 of the Rehabilitation Act of 1973, as amended (Public Law 93-112); and

WHEREAS, Section 504 states, in part: “No otherwise qualified handicapped individual … shall, solely by reason of his handicap be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.”

NOW, THEREFORE BE IT RESOLVED that the attached “Grievance Procedure” dated June 12, 2017 is hereby adopted.

PASSED, APPROVED AND ADOPTED THIS 12th day of June, 2017.

On motion by Gatson, seconded by Taylor and unaniomously approvd to adopt Resolution No 11-17 pertaining to Police Statement for Communication Information.

RESOLUTION NO 11-17

POLICY STATEMENT FOR COMMUNICATING INFORMATION

TO PERSONS WITH SENSORY IMPAIRMENTS

BY THE TOWN OF FARMERVILLE

WHEREAS, the Town of Farmerville has been afforded the opportunity to participate in the State of Louisiana Community Development Block Grant (CDBG) administered by the Division of Administration; and,

WHEREAS, the CDBG Program requires that all grant recipients adopt by resolution a policy for communicating information to persons with hearing impairments;

NOW, THEREFORE BE IT RESOLVED, that the attached “Policy Statement For Communicating Information to Persons With Sensory Impairments” for the Town of Farmerville dated June 12, 2017 is hereby adopted.

BE IT FURTHER RESOLVED, the Town of Farmerville_ hereby adopts a policy to utilize the Louisiana Hearing Impaired Relay System for communicating with hearing impaired persons. The relay numbers are: Information 1-800-333-0605, TDD Users 1-800-846-5277 and Voice Users 1-800-947-5277.

PASSED, APPROVED AND ADOPTED THIS 12th day of June , 2017.

On motion by Gatson, seconded by Taylor and unanimously approved to adopt Resolution No 12-17 pertaining to Financial Management of FY 2016 LCDBG.

RESOLUTION NO 12-17

FY 2017 LCDBG

WHEREAS, the Town of Farmerville has been afforded the opportunity to participate in the 2016/2017 State of Louisiana Community Development Block Grant (LCDBG) Program administered by the Division of Administration for Sewer Rehab; and,

WHEREAS, it is necessary under the program regulations to authorize certain actions and individuals to perform certain designated functions by the State.

NOW THEREFORE BE IT RESOLVED, that the Town of Farmerville as legal recipient of the LCDBG funds does hereby authorize the following actions:

SECTION I.

FINANCIAL MANAGEMENT

WHEREAS, it is necessary under the Financial Management regulations of the LCDBG program to authorize certain individuals to sign for draw downs for request for payments and to authorize one certain individual to certify the correctness of each signature; and,

WHEREAS, it is further necessary under the Financial Management regulations of the LCDBG program to designate an official depository to hold LCDBG funds;

NOW THEREFORE BE IT RESOLVED, by the Town of Farmerville as legal authorized recipient of the LCDBG funds, in regular session convened, that Gay Nell Pepper, Mike Allen and Velvet Roberts are hereby authorized to sign “Authorized Signature Card for Request for Payment;” and,  

BE IT FURTHER RESOLVED, that M. Stein Baughman, Jr., Mayor shall certify to the correctness of the signatures; and,

BE IT FURTHER RESOLVED, Marion State Bank is hereby designated as the official depository for direct deposit of grant funds for the LCDBG project.

SECTION II

REQUISITION OF FUNDS

WHEREAS, the State requires adequate financial management control over LCDBG funds. The establishment of a Requisition of Funds policy is a vital tool to such control.

NOW THEREFORE BE IT RESOLVED, By the Town of Farmerville that all invoices for work performed or materials used in relation to the LCDBG Program, prior to payment, must have attached a signed pre-printed project requisition form. The form and invoice shall be approved in the following order:

  1. Approval by Project Administrator/Engineer                                                                                            
  2. Approval by the Clerk                                                                                                                                     
  3. Approval by the Mayor                                                                                                                                  

BE IT FURTHER RESOLVED, that GayNell Pepper and M. Stein Baughman, Jr., are hereby authorized to sign checks written on the LCDBG account.

SECTION III

EQUAL OPPORTUNITY

WHEREAS, equal opportunity regulations of the LCDBG program require the appointment by the recipient of an Equal Opportunity Officer (EEO Officer) to have the responsibility for maintaining all pertinent EEO files, submitting on a timely basis all reports, answer all related correspondence and monitor all EEO areas;

NOW THEREFORE BE IT RESOLVED, by the Town of Farmerville that Gay Nell Pepper is hereby appointed as EEO Officer for the life of the LCDBG program and as such is charged to faithfully execute all duties and responsibilities herein described.

SECTION IV

504 COORDINATOR

WHEREAS, the State requires Grantees to designate a responsible person to Coordinate the Town’s efforts to comply with Section 504 of the Rehabilitation Act of 1973, as amended;

NOW THEREFORE BE IT RESOLVED, that Gay Nell Pepper is appointed as Section 504 Compliance Officer.

SECTION V

SECTION 3 COMPLIANCE

WHEREAS, the LCDBG program requires that all grant recipients establish and adopt by resolution a Section 3 Plan and appoint a Section 3 Coordinator and certification procedures.

NOW THEREFORE BE IT RESOLVED, that the Town of Farmerville adopts a Section 3 Plan and appoints Gay Nell Pepper as its Section 3 Coordinator.

Passed and adopted by the Town of Farmerville, Parish of Union, State of Louisiana, on this 12th day June, 2017.

On motion by Allen, seconded by Gatson and unanimously approved to take the necessary steps to raise our millage rates to the new adjusted maximum.

At this time Mayor Protem Jerry Taylor introduced the 2017/2018 budget as presented. A public hearing will be held to hear the views and opinion of citizens concerning the adoption of said budget.

On motion by Taylor, seconded by Allen and unanimously approved to change the office hours at Town Hall to 7:30 a.m. to 5:00 p.m. Monday - Thursday , 7:30 a.m. to 11:30 a.m. on Friday and all outside employees that work out of Town Hall from 7:00 a.m. to 5:00 p.m. Monday - Thursday and 7:00 a.m. to 11:00 a.m.  

On motion by Allen, seconded by Gatson and unanimously approved to approve the following overtime of $11,249.22 from the previous month.

On motion by Gatson, seconded by Allen and unanimously approved to approve the following action taken by the Farmerville Zoning Commission:

         1. To change the zoning classification for the property beloning to James Gatson, located at 707 West u Drive, Lot A and Lot B to R3.

There being no further business to come before the council, Mayor Baughman declared this meeting adjourned upon motion by Gatson, seconded by Taylor, and unanimously approved.

Gay Nell Pepper, Town Clerk

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Physical Address:

407 South Main Street
Farmerville, LA 71241

Mailing Address:

Town of Farmerville
P.O. Box 427
Farmerville, LA 71241-0427

Contact Us:

(318)368-9242
(318)368-7142 (fax)
info@farmerville.org

Seal of Farmerville

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